Voice Writing Method Book & SpeedMaster™ Software Package
"Bettye's book is the most comprehensive book on voicewriting available anywhere. It will be the most used reference book in your library. I refer to it often and I have been teaching voicewriting students for several years."
Ardith Spies, Director
Verbatim Careers Institute
"Many of our customers find it quite difficult to overcome the many obstacles to obtaining accurate recognition when using speech recognition software. We always recommend they buy and read Voice Writing Method by Bettye Keyes. It is the one indispensable guide for answering all their questions and should be part of everyone’s library who uses this technology."
Chapter 8: Programming Entries
(Continued)
ViaVoice® Use Alone . . . . . . . . . . . . . . . . . . .179
ViaVoice® + CAT Program
(with CAT Dictionary) . . . . . . . . . . . . . . . . . . . 180
ViaVoice® + CAT Program
(without CAT Dictionary). . . . . . . . . . . . . . . . . 181
NaturallySpeaking® Use Alone . . . . . . . . . . 182
NaturallySpeaking® + CAT Program
(with CAT Dictionary) . . . . . . . . . . . . . . . . . . . 183
NaturallySpeaking® + CAT Program
(without CAT Dictionary). . . . . . . . . . . . . . . . . 184
Chapter 9: Improving Accuracy
Adjusting Audio Levels . . . . . . . . . . . . . . . . . .186
ViaVoice® . . . . . . . . . . . . . . . . . . . . . . . . . . . . .187
NaturallySpeaking® . . . . . . . . . . . . . . . . . . . . 189
Making Corrections . . . . . . . . . . . . . . . . . . . . .191
ViaVoice® . . . . . . . . . . . . . . . . . . . . . . . . . . . . .194
NaturallySpeaking® . . . . . . . . . . . . . . . . . . . . 199
Adding Words. . . . . . . . . . . . . . . . . . . . . . . . . 204
ViaVoice® . . . . . . . . . . . . . . . . . . . . . . . . . . . . .204
NaturallySpeaking® . . . . . . . . . . . . . . . . . . . . 206
Adding Phrases . . . . . . . . . . . . . . . . . . . . . . . .207
ViaVoice® . . . . . . . . . . . . . . . . . . . . . . . . . . . . .208
NaturallySpeaking® . . . . . . . . . . . . . . . . . . . .209
Resolving Recognition Problems. . . . . . . . .212
Removing Unnecessary Words . . . . . . . . . .213
Pronunciation Distinctions . . . . . . . . . . . . . . 213
Multiple Entries. . . . . . . . . . . . . . . . . . . . . . . . .214
Using Misrecognitions to Produce
Recognitions. . . . . . . . . . . . . . . . . . . . . . . . 214
Accuracy Reinforcement . . . . . . . . . . . . . . . . 215
Chapter 10: Vocabulary Building
Document Preparation . . . . . . . . . . . . . . . . . .218
Vocabulary Customization and Text
Processing . . . . . . . . . . . . . . . . . . . . . . . . . 226
ViaVoice® . . . . . . . . . . . . . . . . . . . . . . . . . . . . .226
NaturallySpeaking® . . . . . . . . . . . . . . . . . . . . 231
Importing/Exporting Data . . . . . . . . . . . . . . . .237
ViaVoice® . . . . . . . . . . . . . . . . . . . . . . . . . . . . .237
NaturallySpeaking® . . . . . . . . . . . . . . . . . . . . 237
Chapter 11: Speed Building
Speed-Building Plan . . . . . . . . . . . . . . . . . . . 241
SpeedMaster Software . . . . . . . . . . . . . . . . . .241
How to Install . . . . . . . . . . . . . . . . . . . . . . . . . .242
How to Operate. . . . . . . . . . . . . . . . . . . . . . . . .243
Dictation Material . . . . . . . . . . . . . . . . . . . . . . .245
Determining Accuracy Performance. . . . . . 246
Comments About CAT Software . . . . . . . . . 249
Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .251
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .259
"Now there's finally an informative, honest, non-software specific book that addresses everything anybody needs to know about voice writing. Bettye has taken what she has learned from her own years of experience, doing the trial-and-error work for us, and she's done a great job teaching in simple and understandable terms. From now on, I'm going to recommend the book to everybody who calls me and asks me how to get started."
"I wanted you to know how much I enjoyed reading Voice Writing Method. I am a self-taught voice captionist for Deaf and hard-of-hearing students in postsecondary education. It was clear, precise, and taught me so many new and important tips. It also reinforced what I have already learned. Never before did I feel it necessary to highlight text in a book... until now. I can honestly say that MOST of the book is highlighted and also has stars next to some of the tips. I was totally obsessed with reading it and whizzed through it in one week. The language was easy to understand and user friendly! You have boosted my moral and self esteem. What a great book!!!"
Table of Contents
by Bettye Keyes, CCR, CSR, CVR, RVR
Introduction
About This Book . . . . . . . . . . . . . . . . . . . . . . . .xvii
Speech Recognition Engines in this Book. xviii
About SpeedM aster . . . . . . . . . . . . . . . . . . . . xviii
Abbreviations and Acronyms. . . . . . . . . . . . . xviii
About Voice Writing. . . . . . . . . . . . . . . . . . . . . . xix
About Voice Writing Theory. . . . . . . . . . . . . . . .xix
What W ill Be Covered . . . . . . . . . . . . . . . . . . . xx
What You Will Learn . . . . . . . . . . . . . . . . . . . . . xxi
Dictation Techniques. . . . . . . . . . . . . . . . . . . . .xxi
Voice Writing Theory . . . . . . . . . . . . . . . . . . . . . xxi
Realtime Setup and Performance. . . . . . . . . .xxi
What You Will Do . . . . . . . . . . . . . . . . . . . . . . . xxii
Create a Voice Model . . . . . . . . . . . . . . . . . . . .xxii
Improve Accuracy . . . . . . . . . . . . . . . . . . . . . . . xxii
Do Realtime . . . . . . . . . . . . . . . . . . . . . . . . . . . .xxii
PART 1 — CAREERS, EQUIPMENT AND
HOW IT ALL WORKS
Chapter 1: The Basics
Speech Recognition Engines and
Voice Writing . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
The Purpose of a CAT Program . . . . . . . . . . . . 4
Considerations When Choosing
a CAT Vendor . . . . . . . . . . . . . . . . . . . . . . . . . .5
Realtime Careers. . . . . . . . . . . . . . . . . . . . . . . . .6
Court Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . 6
CART . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Captioning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Voice Writing Equipment . . . . . . . . . . . . . . . . . . 8
Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Speech Recognition Engine . . . . . . . . . . . . . .10
Realtime CAT Software . . . . . . . . . . . . . . . . . . 11
U SB Soundcard . . . . . . . . . . . . . . . . . . . . . . . . 12
Speech Silencer Mask or Headset
Microphone . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Microphone (Room Recording) . . . . . . . . . . . 13
Foot Pedal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Surge-Protection Power Strip. . . . . . . . . . . . . .14
How Speech Recognition Works . . . . . . . . . .15
Sound Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Speech-to-Text Conversion . . . . . . . . . . . . . . .16
How a CAT Program Works . . . . . . . . . . . . . . 18
Application of Tools, Terms
and Functions . . . . . . . . . . . . . . . . . . . . . . . .19
Speech Recognition Engine Tools . . . . . . . . 20
Entry Programming (Written and
Spoken Forms) . . . . . . . . . . . . . . . . . . . . . . .21
Application and Use with CAT Software. . . . .25
CAT Program with Dictionary. . . . . . . . . . . . . .25
CAT Program without Dictionary . . . . . . . . . . .27
PART 2 — REALTIME DICTATION AND
VOICE THEORY DEVELOPMENT
Chapter 2: Dictation Techniques
Breathing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Headset Microphone . . . . . . . . . . . . . . . . . . . . 32
Large Speech Silencer Mask. . . . . . . . . . . . . .33
Small Speech Silencer Mask. . . . . . . . . . . . . .33
Forming a Seal . . . . . . . . . . . . . . . . . . . . . . . . . 33
Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Tone and Modulation . . . . . . . . . . . . . . . . . . . . 35
Enunciation . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39
Pace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43
Fast Speakers . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Slow Speakers . . . . . . . . . . . . . . . . . . . . . . . . . .45
Punctuating . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Paraphrasing . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Dictation Pattern Theory. . . . . . . . . . . . . . . . . . 47
Chapter 3: Voice Writing Theory
About Voice Codes . . . . . . . . . . . . . . . . . . . . . . 52
Speaker IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Punctuation . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57
Indication Markers, Parentheticals
and Blurbs . . . . . . . . . . . . . . . . . . . . . . . . . . .59
Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Spelling Technique . . . . . . . . . . . . . . . . . . . . . .67
Conict Resolution. . . . . . . . . . . . . . . . . . . . . . . .70
Homonyms . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Words with Soft Pronunciations . . . . . . . . . . .74
Undesirable Words . . . . . . . . . . . . . . . . . . . . . .75
Small Words . . . . . . . . . . . . . . . . . . . . . . . . . . . .75
Similar-Sounding Words . . . . . . . . . . . . . . . . .79
Words versus Acronyms . . . . . . . . . . . . . . . . . 80
All Other Words . . . . . . . . . . . . . . . . . . . . . . . . . 81
"Bettye's publication is much more than a "how-to" book. It is an easy-to understand, well-written, conflict-free theory, which the reader may confidently incorporate, saving untold hours of trial and error."
Diane M. Gray, RPR, CRR, CVR
Court Record Manager
Center for Legal and Court Technology
The Courtroom 21 Project
Chapter 3: Voice Writing Theory
(Continued)
Prexes and Suffixes . . . . . . . . . . . . . . . . . . . . . 82
Phrases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .84
Brief Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88
On-the-Fly Translations . . . . . . . . . . . . . . . . . . 92
Delete Command . . . . . . . . . . . . . . . . . . . . . . . 95
PART 3 — GETTING SET UP AND
DOING REALTIME
Chapter 4: Computer Setup
About Internet Usage . . . . . . . . . . . . . . . . . . . 100
Permanent Modifications . . . . . . . . . . . . . . . .100
Start Button Properties . . . . . . . . . . . . . . . . . .100
Display Properties and Power
Management . . . . . . . . . . . . . . . . . . . . . . . .102
Folder Options. . . . . . . . . . . . . . . . . . . . . . . . . 109
USB Connectivity . . . . . . . . . . . . . . . . . . . . . . .110
Program Optimization . . . . . . . . . . . . . . . . . . 112
Background Processes . . . . . . . . . . . . . . . . .114
Temporary Modications . . . . . . . . . . . . . . . . .114
Turning Off the Firewall . . . . . . . . . . . . . . . . . 114
Turning Off Automatic Updates . . . . . . . . . . 115
Disabling Anti-Virus Software. . . . . . . . . . . . 116
Computer Maintenance . . . . . . . . . . . . . . . . .117
Archiving Data . . . . . . . . . . . . . . . . . . . . . . . . . 117
Disk Defragmentation. . . . . . . . . . . . . . . . . . .118
Anti-Virus Scans . . . . . . . . . . . . . . . . . . . . . . . 119
Setting Up Equipment . . . . . . . . . . . . . . . . . . 120
Chapter 5: Creating a Voice Model
ViaVoice®. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
NaturallySpeaking®. . . . . . . . . . . . . . . . . . . . .131
Chapter 6: Setting User Options
ViaVoice®. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
NaturallySpeaking®. . . . . . . . . . . . . . . . . . . . .144
Chapter 7: Backing Up and Restoring
User Files
ViaVoice®. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
User Backup . . . . . . . . . . . . . . . . . . . . . . . . . . 150
User Restore . . . . . . . . . . . . . . . . . . . . . . . . . .152
NaturallySpeaking®. . . . . . . . . . . . . . . . . . . . .155
User Backup . . . . . . . . . . . . . . . . . . . . . . . . . . 155
User Restore . . . . . . . . . . . . . . . . . . . . . . . . . .155
Chapter 8: Programming Entries
ViaVoice®. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Adding an Entry . . . . . . . . . . . . . . . . . . . . . . . .159
Modifying an Entry. . . . . . . . . . . . . . . . . . . . . . 164
Deleting an Entry . . . . . . . . . . . . . . . . . . . . . . .165
NaturallySpeaking®. . . . . . . . . . . . . . . . . . . . .166
Adding an Entry . . . . . . . . . . . . . . . . . . . . . . . . 168
Modifying an Entry. . . . . . . . . . . . . . . . . . . . . . 171
Deleting an Entry . . . . . . . . . . . . . . . . . . . . . . .175
"After reading Ms. Keyes' book, I had the determination to become a skilled voice writer. Before that, I didn’t know how others were doing realtime with voice writing. Now, with the expert advice and trade secrets thoroughly explained in Voice Writing Method anyone with a desire and determination can become a real time voice writer. The easy step-by-step approach that Ms. Keyes employs in her book makes it so simple to learn. Ms. Keyes’ expertise and certifications in the field of court reporting and voice writing are world renowned and for obvious reasons. By getting and using this book, everyone can benefit from her knowledge and skills as if she was personally mentoring them. With the training that this book provided for me and those I have shared it with, we are now able to provide near real time and real time reporting for the military where others are not. I encourage all my fellow military court reporters to take the step towards voice writing by obtaining and putting into practice the methods outlined in this book. You will become a more proficient court reporter and be ready to take your skill to the civilian sector when you leave the military."
Master Sergeant Jennifer Coots
Senior Court Reporter and Courtroom Technologist
US Army Reserve
Maryellen Smolka
Interpreter/Captionist
Steve Webb, PhD
Talk Technologies, Inc.
Inventors of theSylencer® and Revolutionary
SmartMic™ Technology
Beth Blackburn
Court Reporter
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