Schedule Consultation

Training Manual & CD for EclipseVox™ and ViaVoice®

How to do Realtime Voice Writing, Total EclipseVox™ (ViaVoice® Edition)

Training Manual with Over 40 How-To Videos & Setup Files on CD

Included on CD are instant setup files, vocabulary building documents, and ready-made Eclipse™ dictionaries, so you don’t have to do that work all by yourself from scratch. Clear video presentations walk you through step-by-step and make it easy for you to get set up.

To watch a demo of these training videos and to view the video outline, click here.

Table of Contents

Introduction

About This Training Manual . . . . . . . . . . . . . . . vii

Help Menu & Visualizers . . . . . . . . . . . . . . . . . viii

Chapter 1: Getting Started

Equipment Setup. . . . . . . . . . . . . . . . . . . . . . . . . 1

Turning Off the Firewall. . . . . . . . . . . . . . . . . . . . 2

Disabling Anti-Virus Software . . . . . . . . . . . . . . 3

Chapter 2: Voice Setup

Entering ViaVoice® . . . . . . . . . . . . . . . . . . . . . . . 5

Creating a Voice Model in ViaVoice®. . . . . . . . 5

ViaVoice® User Options . . . . . . . . . . . . . . . . . 14

Backing Up/Restoring Voice Files. . . . . . . . . 17

Modifying ViaVoice® Macros. . . . . . . . . . . . . . 20

Manual Setup of Macro Modifications . . . . . . 21

Instant Setup of Macro Modifications. . . . . . . 23

Chapter 3: CAT Setup

Entering Eclipse™ . . . . . . . . . . . . . . . . . . . . . . 25

Creating a User in Eclipse™ . . . . . . . . . . . . . 26

Eclipse™ User Settings. . . . . . . . . . . . . . . . . . 28

SpeechGATE™ Settings . . . . . . . . . . . . . . . . . 31

Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

CAT Tools & Utilities. . . . . . . . . . . . . . . . . . . . . 33

Voice Tools & Utilities. . . . . . . . . . . . . . . . . . . . 34

Digital Recording Control Buttons. . . . . . . . . 35

Files, Folders & System Links . . . . . . . . . . . . 35

Creating a Blocks Folder & Establishing

a Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Chapter 4: Document Setup

Master Document Setup . . . . . . . . . . . . . . . . . 41

Changing the Style of a Single Document. . 42

Block Files. . . . . . . . . .. . . . . . . . . . . . . . . . . . . . 43

Creating a Block File. . . . . . . . . . . . . . . . . . . . . 46

Template Formatting & Layout . . . . . . . . . . . . 47

Paragraph Styles. . . . . . . . . . . . . . . . . . . . . . . . 47

Font & Text Attributes . . . . . . . . . . . . . . . . . . . . 49

Line Spacing . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Print Commands. . . . . . . . . . . . . . . . . . . . . . . . 50

Inserting Print Commands . . . . . . . . . . . . . . . 50

Moving Out of Print Commands . . . . . . . . . . . 51

Revealing Print Commands . . . . . . . . . . . . . . 51

Deleting Print Commands. . . . . . . . . . . . . . . . 51

Fill-in-the-Blank Fields. . . . . . . . . . . . . . . . . . . 51

Database Lists . . . . . . . . . . . . . . . . . . . . . . . . . 53

Index Item Codes . . . . . . . . . . . . . . . . . . . . . . . 55

Chapter 5 : VoiceCAT Theory

Speaker IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Punctuation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Indication Markers & Parentheticals . . . . . . . 65

Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Spelling Technique. . . . . . . . . . . . . . . . . . . . . . 71

Conflict Resolution . . . . . . . . . . . . . . . . . . . . . . 74

Prefixes & Suffixes. . . . . . . . . . . . . . . . . . . . . . . 76

Phrases. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Brief Forms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

On-the-Fly Translations . . . . . . . . . . . . . . . . . . 85

Formatting & Other Options. . . . . . . . . . . . . . . 87

Error Deletions. . . . . . . . . . . . . . . . . . . . . . . . . . 87

Chapter 10: Making a Realtime Record

(Continued)

Dictation Microphone On/Off. . . . . . . . . . . . . 154

Recording/Playback Controls. . . . . . . . . . . . 155

Reading Back . . . . . . . . . . . . . . . . . . . . . . . . . 155

On-the-Fly Translations. . . . . . . . . . . . . . . . . 156

Globalling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158

Main Dictionary Global. . . . . . . . . . . . . . . . . . 159

Job Dictionary Global. . . . . . . . . . . . . . . . . . . 160

Local Replace Global

(Correcting Misrecognitions). . . . . . . . . . 160

Trash Global . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Ending Realtime Translation . . . . . . . . . . . . 160

Saving ASCII of Rough Draft. . . . . . . . . . . . . 161

Chapter 11: Editing

Opening Transcript File. . . . . . . . . . . . . . . . . 163

Playing Back Digital Recording . . . . . . . . . . 163

Editing Transcript . . . . . . . . . . . . . . . . . . . . . . 164

Basic Editing Keystrokes (chart) . . . . . . . . . 165

Text Global . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Stitching, Initials, Quotes, Etc. . . . . . . . . . . . 170

Training Artificial Intelligence

to Resolve Conflicts. . . . . . . . . . . . . . . . . . 170

Word-Swap Editing. . . . . . . . . . . . . . . . . . . . . 172

Speech Recognition Accuracy

Improvements. . . . . . . . . . . . . . . . . . . . . . . 173

Editing Options & Display Settings . . . . . . . 174

Spell-Checking . . . . . . . . . . . . . . . . . . . . . . . . 177

Single Word . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Entire Document. . . . . . . . . . . . . . . . . . . . . . . 179

Chapter 12: Production

Items to Appear on Transcript Index Page. 181

Inserting Index Item Codes. . . . . . . . . . . . . . 181

Moving Out of an Index Item Code. . . . . . . . 184

Revealing an Index Item Code. . . . . . . . . . . 185

Deleting an Index Item Code . . . . . . . . . . . . 185

Inserting Block Files. . . . . . . . . . . . . . . . . . . . 185

Scanning to Fill-in-the-Blank Fields . . . . . . 186

Autogenerating Index Page. . . . . . . . . . . . . . 188

Saving ASCII of Final Transcript. . . . . . . . . . 190

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190

Chapter 13: File Management

File Manager Functions. . . . . . . . . . . . . . . . . 193

Archiving Files . . . . . . . . . . . . . . . . . . . . . . . . . 195

Retrieving Files . . . . . . . . . . . . . . . . . . . . . . . . 197

Appendix A: Basic Keystrokes

Standard Mode . . . . . . . . . . . . . . . . . . . . . . . . 199

Hyperkeys Mode . . . . . . . . . . . . . . . . . . . . . . . 203

Appendix B: Globalling

Globals During Realtime. . . . . . . . . . . . . . . . 207

Main Dictionary Global. . . . . . . . . . . . . . . . . . 207

Job Dictionary Global. . . . . . . . . . . . . . . . . . . 208

Local Replace Global

(a.k.a. Correcting Misrecognitions). . . . . 208

Trash Global . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Globals While Scoping . . . . . . . . . . . . . . . . . 209

Text Global . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Chapter 6: Voice Vocabulary

Adding to the Voice Vocabulary. . . . . . . . . . . . 89

Deleting from the Voice Vocabulary. . . . . . . . 91

Chapter 7: CAT Dictionary

Dictionary Codes. . . . . . . . . . . . . . . . . . . . . . . . 94

Dictionary Functions. . . . . . . . . . . . . . . . . . . . . 97

Pre-Punctuated Phrases. . . . . . . . . . . . . . . . . 97

Word-Swapping. . . . . . . . . . . . . . . . . . . . . . . . . 98

Artificial Intelligence Programming . . . . . . . 100

Word-Swapping and/or Artificial

Intelligence Programming . . . . . . . . . . . . 101

Absolute Conflict Resolution . . . . . . . . . . . . 103

Formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

File Inclusion . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Macro Insertion . . . . . . . . . . . . . . . . . . . . . . . . 104

Dictionary Types . . . . . . . . . . . . . . . . . . . . . . . 105

Main Dictionary . . . . . . . . . . . . . . . . . . . . . . . . 105

On-the-Fly Translations Dictionary . . . . . . . 106

Job Dictionary . . . . . . . . . . . . . . . . . . . . . . . . . 106

Creating a Dictionary . . . . . . . . . . . . . . . . . . . 107

Opening a Dictionary . . . . . . . . . . . . . . . . . . . 108

Activating a Dictionary. . . . . . . . . . . . . . . . . . . 109

Permanent Activation . . . . . . . . . . . . . . . . . . . 109

Temporary Activation . . . . . . . . . . . . . . . . . . . 111

Before Beginning a Translation. . . . . . . . . . 111

After Translation Has Already Begun . . . . . 113

Adding, Removing & Changing

Dictionaries. . . . . . . . . . . . . . . . . . . . . . . . . 114

Working with Dictionary Entries . . . . . . . . . . 114

Adding a Dictionary Entry. . . . . . . . . . . . . . . . 114

Modifying a Dictionary Entry. . . . . . . . . . . . . . 117

Deleting a Dictionary Entry . . . . . . . . . . . . . . 118

Chapter 8: VoiceCAT Setup

Manual Setup. . . . . . . . . . . . . . . . . . . . . . . . . . 119

Manual Voice Entries . . . . . . . . . . . . . . . . . . . 120

Manual CAT Entries . . . . . . . . . . . . . . . . . . . . 122

Instant Setup . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Import of Voice Entries. . . . . . . . . . . . . . . . . . 124

Import of CAT Entries. . . . . . . . . . . . . . . . . . . 128

Chapter 9: Improving Accuracy

Adjusting Audio Levels. . . . . . . . . . . . . . . . . . 131

Practice Dictation . . . . . . . . . . . . . . . . . . . . . . 133

Correcting Misrecognitions. . . . . . . . . . . . . . 138

Resolving Translation Conflicts. . . . . . . . . . 141

Permanent Conflict Resolution . . . . . . . . . . 141

Temporary Conflict Resolution. . . . . . . . . . . 142

Vocabulary Building . . . . . . . . . . . . . . . . . . . . 143

Text Preparation . . . . . . . . . . . . . . . . . . . . . . . 144

Text Processing. . . . . . . . . . . . . . . . . . . . . . . . 146

Chapter 10: Making a Realtime Record

Setting Up Equipment . . . . . . . . . . . . . . . . . . 151

Disabling Firewalls & Antivirus Software . . 151

Entering Eclipse . . . . . . . . . . . . . . . . . . . . . . . 152

Adjusting Audio Levels. . . . . . . . . . . . . . . . . . 152

Beginning Realtime Translation &

Digital Recording. . . . . . . . . . . . . . . . . . . . 152

Identifying Speakers. . . . . . . . . . . . . . . . . . . . 154

Ask for more information...

Home / Products & Services / Training Materials / How to do Realtime Voice Writing, Total EclipseVox™ (ViaVoice® Edition)