Training Manual & CD for EclipseVox™ and NaturallySpeaking®
Table of Contents
Introduction
About This Training Manual . . . . . . . . . . . . . . . vii
Help Menu & Visualizers . . . . . . . . . . . . . . . . . viii
Chapter 1: Getting Started
Equipment Setup. . . . . . . . . . . . . . . . . . . . . . . . . 1
Turning Off the Firewall. . . . . . . . . . . . . . . . . . . . 2
Disabling Anti-Virus Software . . . . . . . . . . . . . . 3
Chapter 2: Voice Setup
Entering NaturallySpeaking® . . . . . . . . . . . . . . 5
Creating a Voice Model in
NaturallySpeaking®. . . . . . . . . . . . . . . . . . . . 5
NaturallySpeaking® User Options. . . . . . . . . 12
Backing Up/Restoring Voice Files. . . . . . . . . 17
User Backup. . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
User Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Deleting NaturallySpeaking® Punctuation,
Symbols & Formatting Commands . . . . . 20
Chapter 3: CAT Setup
Entering Eclipse™ . . . . . . . . . . . . . . . . . . . . . . 23
Creating a User in Eclipse™ . . . . . . . . . . . . . 24
Creating an Eclipse™ User Profile . . . . . . . . 24
Creating Different Eclipse™ User
Settings Files . . . . . . . . . . . . . . . . . . . . . . . . 26
Opening an Eclipse™ User . . . . . . . . . . . . . . 28
Eclipse™ User Settings. . . . . . . . . . . . . . . . . . 30
SpeechGATE™ Settings . . . . . . . . . . . . . . . . . 33
Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
CAT Tools & Utilities. . . . . . . . . . . . . . . . . . . . . 35
Voice Tools & Utilities. . . . . . . . . . . . . . . . . . . . 36
Digital Recording Control Buttons. . . . . . . . . 37
Files, Folders & System Links . . . . . . . . . . . . 37
Creating a Blocks Folder & Establishing
a Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
File Paths & Directories. . . . . . . . . . . . . . . . . . 41
Chapter 4: Document Setup
Master Document Setup . . . . . . . . . . . . . . . . . 43
Changing the Style of a Single Document . . 44
Block Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Creating a Block File. . . . . . . . . . . . . . . . . . . . . 48
Template Formatting & Layout . . . . . . . . . . . . 49
Paragraph Styles. . . . . . . . . . . . . . . . . . . . . . . . 49
Font & Text Attributes . . . . . . . . . . . . . . . . . . . . 51
Line Spacing . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Print Commands. . . . . . . . . . . . . . . . . . . . . . . . 52
Inserting Print Commands . . . . . . . . . . . . . . . 52
Moving Out of Print Commands . . . . . . . . . . . 53
Revealing Print Commands . . . . . . . . . . . . . . 53
Deleting Print Commands. . . . . . . . . . . . . . . . 53
Fill-in-the-Blank Fields. . . . . . . . . . . . . . . . . . . 53
Database Lists . . . . . . . . . . . . . . . . . . . . . . . . . 55
Index Item Codes . . . . . . . . . . . . . . . . . . . . . . . 57
Chapter 5 : VoiceCAT Theory
Speaker IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Punctuation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Indication Markers & Parentheticals . . . . . . . 67
Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Spelling Technique. . . . . . . . . . . . . . . . . . . . . . 73
Conflict Resolution . . . . . . . . . . . . . . . . . . . . . . 76
Prefixes & Suffixes. . . . . . . . . . . . . . . . . . . . . . . 79
Phrases. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Brief Forms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
On-the-Fly Translations . . . . . . . . . . . . . . . . . . 87
How to do Realtime Voice Writing, Total EclipseVox™ (NaturallySpeaking® Edition) Training Manual & CD
Included on CD are instant setup files, vocabulary building documents, and ready-made Eclipse™ dictionaries, so you don’t have to do that work all by yourself from scratch.
Chapter 5 : VoiceCAT Theory
(Continued)
Formatting & Other Options. . . . . . . . . . . . . . . 89
Error Deletions. . . . . . . . . . . . . . . . . . . . . . . . . . 89
Chapter 6: Voice Vocabulary
Adding to the Voice Vocabulary. . . . . . . . . . . . 91
Deleting from the Voice Vocabulary. . . . . . . . 94
Chapter 7: CAT Dictionary
Dictionary Types . . . . . . . . . . . . . . . . . . . . . . . . 97
Main Dictionary. . . . . . . . . . . . . . . . . . . . . . . . . . 98
On-the-Fly Translations Dictionary. . . . . . . . . 98
Job Dictionary. . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Creating a Dictionary . . . . . . . . . . . . . . . . . . . 100
Opening a Dictionary . . . . . . . . . . . . . . . . . . . 101
Activating a Dictionary. . . . . . . . . . . . . . . . . . . 102
Permanent Activation . . . . . . . . . . . . . . . . . . . 102
Temporary Activation . . . . . . . . . . . . . . . . . . . 104
Before Beginning a Translation. . . . . . . . . . 104
After Translation Has Already Begun . . . . . 106
Adding, Removing & Changing
Dictionaries. . . . . . . . . . . . . . . . . . . . . . . . . 107
Working with Dictionary Entries . . . . . . . . . . 107
Adding a Dictionary Entry. . . . . . . . . . . . . . . . 107
Modifying a Dictionary Entry. . . . . . . . . . . . . . 110
Deleting a Dictionary Entry . . . . . . . . . . . . . . 111
Dictionary Codes. . . . . . . . . . . . . . . . . . . . . . . 112
Dictionary Functions. . . . . . . . . . . . . . . . . . . . 115
Pre-Punctuated Phrases. . . . . . . . . . . . . . . . 115
Word-Swapping. . . . . . . . . . . . . . . . . . . . . . . . 116
Artificial Intelligence Training . . . . . . . . . . . . 118
Word-Swapping and/or Artificial
Intelligence Training . . . . . . . . . . . . . . . . . 119
Absolute Conflict Resolution . . . . . . . . . . . . 121
Formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
File Inclusion . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Macro Execution . . . . . . . . . . . . . . . . . . . . . . . 122
Chapter 8: VoiceCAT Setup
Manual Setup. . . . . . . . . . . . . . . . . . . . . . . . . . 125
Manual Voice Entries . . . . . . . . . . . . . . . . . . . 126
Manual CAT Entries . . . . . . . . . . . . . . . . . . . . 128
Instant Setup . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Import of Voice Entries. . . . . . . . . . . . . . . . . . 130
Import of CAT Entries. . . . . . . . . . . . . . . . . . . 135
Main Dictionary Entries . . . . . . . . . . . . . . . . . 135
On-the-Fly Translations Dictionary Entries 136
Chapter 9: Improving Accuracy
Adjusting Audio Levels. . . . . . . . . . . . . . . . . . 137
Practice Dictation . . . . . . . . . . . . . . . . . . . . . . 139
Correcting Misrecognitions. . . . . . . . . . . . . . 144
Resolving Translation Conflicts. . . . . . . . . . 147
Permanent Conflict Resolution . . . . . . . . . . 147
Temporary Conflict Resolution. . . . . . . . . . . 148
Vocabulary Building . . . . . . . . . . . . . . . . . . . . 149
Text Preparation . . . . . . . . . . . . . . . . . . . . . . . 150
Text Processing. . . . . . . . . . . . . . . . . . . . . . . . 152
Chapter 10: Making a Realtime Record
Setting Up Equipment . . . . . . . . . . . . . . . . . . 159
Disabling Firewalls & Antivirus Software . . 159
Entering Eclipse . . . . . . . . . . . . . . . . . . . . . . . 160
Adjusting Audio Levels. . . . . . . . . . . . . . . . . . 160
Setting NaturallySpeaking® to
Dictation Mode . . . . . . . . . . . . . . . . . . . . . . 160
Chapter 10: Making a Realtime Record
(Continued)
Beginning Realtime Translation &
Digital Recording. . . . . . . . . . . . . . . . . . . . 161
Identifying Speakers. . . . . . . . . . . . . . . . . . . . 163
Dictation Microphone On/Off . . . . . . . . . . . . 163
Recording/Playback Controls. . . . . . . . . . . . 164
Reading Back . . . . . . . . . . . . . . . . . . . . . . . . . 164
On-the-Fly Translations. . . . . . . . . . . . . . . . . 165
Globalling. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
Main Dictionary Global. . . . . . . . . . . . . . . . . . 168
Job Dictionary Global. . . . . . . . . . . . . . . . . . . 169
Local Replace Global
(Correcting Misrecognitions) . . . . . . . . . .169
Trash Global . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Ending Realtime Translation . . . . . . . . . . . . 169
Saving ASCII of Rough Draft. . . . . . . . . . . . . 170
Chapter 11: Editing
Opening Transcript File. . . . . . . . . . . . . . . . . 173
Playing Back Digital Recording . . . . . . . . . . 173
Editing Transcript . . . . . . . . . . . . . . . . . . . . . . 174
Basic Editing Keystrokes (chart) . . . . . . . . . 175
Text Global . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
Stitching, Initials, Quotes, Etc. . . . . . . . . . . . 180
Training Artificial Intelligence to
Resolve Conflicts . . . . . . . . . . . . . . . . . . . .180
Word-Swap Editing. . . . . . . . . . . . . . . . . . . . . 182
Speech Recognition Accuracy
Improvements . . . . . . . . . . . . . . . . . . . . . . .183
Editing Options & Display Settings . . . . . . . 184
Spell-Checking . . . . . . . . . . . . . . . . . . . . . . . . 187
Single Word . . . . . . . . . . . . . . . . . . . . . . . . . . . 187
Entire Document. . . . . . . . . . . . . . . . . . . . . . . 189
Chapter 12: Production
Items to Appear on Transcript Index Page. 191
Inserting Index Item Codes. . . . . . . . . . . . . . 191
Moving Out of an Index Item Code. . . . . . . . 194
Revealing an Index Item Code. . . . . . . . . . . 195
Deleting an Index Item Code . . . . . . . . . . . . 195
Inserting Block Files. . . . . . . . . . . . . . . . . . . . 195
Scanning to Fill-in-the-Blank Fields . . . . . . 196
Autogenerating Index Page. . . . . . . . . . . . . . 198
Saving ASCII of Final Transcript. . . . . . . . . . 200
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 201
Chapter 13: File Management
Opening File Manager . . . . . . . . . . . . . . . . . . 203
File Manager Functions. . . . . . . . . . . . . . . . . 203
Archiving Files . . . . . . . . . . . . . . . . . . . . . . . . . 205
Retrieving Files . . . . . . . . . . . . . . . . . . . . . . . . 207
Appendix A: Basic Keystrokes
Standard Mode . . . . . . . . . . . . . . . . . . . . . . . . 209
Hyperkeys Mode . . . . . . . . . . . . . . . . . . . . . . . 213
Appendix B: Globalling
Globals During Realtime. . . . . . . . . . . . . . . . 217
Main Dictionary Global. . . . . . . . . . . . . . . . . . 217
Job Dictionary Global. . . . . . . . . . . . . . . . . . . 218
Local Replace Global (a.k.a.
Correcting Misrecognitions). . . . . . . . . . . 218
Trash Global . . . . . . . . . . . . . . . . . . . . . . . . . . 219
Globals While Scoping . . . . . . . . . . . . . . . . . 219
Text Global. . . . . . . . . . . . . . . . . . . . . . . . . . . . 219
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